---
title: Setting Up Email Signatures in Gmail
description: "A professional email signature can be easily set up in Gmail for your Google Workspace account. 1. **Open Gmail:** Go to `gmail.com`. 2. **Settings:** Click the **Gear icon** (Settings) in the top right corner. 3. **See all settings:** Click the…"
url: "https://digital.attachex.com/docs/setting-up-email-signatures-in-gmail/"
updated: "2025-05-17"
category: Using Google Workspace / Using Gmail
---

# Setting Up Email Signatures in Gmail

A professional email signature can be easily set up in Gmail for your Google Workspace account.

1. **Open Gmail:** Go to `gmail.com`.
2. **Settings:** Click the **Gear icon** (Settings) in the top right corner.
3. **See all settings:** Click the "See all settings" button.
4. **General Tab:** Ensure you are on the "General" tab (it's usually the default).
5. **Signature Section:** Scroll down until you find the "Signature" section.
6. **Create New:** Click the **"+ Create new"** button.
7. **Name Your Signature:** Give your signature a name (e.g., "Default Signature," "Formal Close"). This is helpful if you wish to have multiple signatures for different purposes. Click "Create."
8. **Compose Signature:** In the text box that appears to the right, type and format your signature. You can use the formatting tools (bold, italics, colours, links, images).
   - **Best Practice:** Typically include your full name, job title, company name, phone number, and website.
   - **Image/Logo:** You can insert a small company logo using the image icon in the formatting toolbar. Ensure the image is not too large to avoid cluttering emails.
9. **Set Signature Defaults:** Below the signature composition box, you will find "Signature defaults." Choose your preferences for:
   - **FOR NEW EMAILS USE:** Select the signature you want to automatically appear on new emails you compose.
   - **ON REPLY/FORWARD USE:** Select the signature for replies and forwards (this can be the same as for new emails, a shorter version, or no signature).
10. **Save Changes:** Scroll to the very bottom of the "General" settings page and click **"Save Changes."** Your signature will now be applied according to your default settings.