Shared calendars in Google Calendar are useful for team coordination, project tracking, and resource management.

1. Create a New Shared Calendar (Optional, if a dedicated calendar is needed): #

1. Open Google Calendar (calendar.google.com).
2. In the left sidebar, next to “Other calendars,” click the + (Add other calendars) button.
3. Select Create new calendar.
4. Enter a Name for the calendar (e.g., “Team Project Deadlines,” “Office Holiday Calendar,” “Meeting Room Bookings”).
5. Add a Description (optional).
6. Ensure the correct Time Zone is selected.
7. Click Create calendar. The new calendar will appear under “My calendars” in the left sidebar.

2. Share an Existing Calendar (Your Primary Calendar or a Newly Created One): #

1. In the left sidebar of Google Calendar, hover your mouse over the calendar you wish to share.
2. Click the three vertical dots (Options menu) that appear next to the calendar name.
3. Select Settings and sharing.

3. Share with Specific People or Groups: #

1. In the calendar settings menu on the left, click on Share with specific people or groups.
2. Click the + Add people or groups button.
3. In the pop-up window, enter the email addresses of the individuals or Google Groups you want to share the calendar with.
4. For each person or group, select their **Permissions** from the dropdown menu:
   • See only free/busy (hide details): They can see when you have events scheduled but cannot see any event details (like title or attendees).
   • See all event details: They can see all details of your events but cannot make any changes to them.
   • Make changes to events: They can add, edit, and delete events on the calendar, but they cannot change the calendar’s sharing settings.
   • Make changes and manage sharing: They have full control over the calendar, including adding/editing events and managing its sharing settings (i.e., they can share it with others). Grant this level with caution.
5. Click Send. The invited individuals will receive an email notification and the shared calendar will appear in their “Other calendars” list.

4. Set Access Permissions for your Organisation or Public (Use with Caution): #

1. In the calendar settings menu, click on Access permissions for events.
2. Here you can:
   • Make available to public: If ticked, anyone on the internet can find and view your calendar (you can choose if they see all details or just free/busy). This is generally not recommended for private business calendars.
   • Make available for [Your Organisation Name]: If ticked, everyone within your Google Workspace organisation can find and access this calendar. You can choose the permission level for them (see only free/busy, or see all event details).

By using shared calendars, teams can stay informed about important dates, deadlines, and availability, improving overall coordination and planning.