A professional email signature can be easily set up in Gmail for your Google Workspace account.

1. Open Gmail: Go to gmail.com.
2. Settings: Click the Gear icon (Settings) in the top right corner.
3. See all settings: Click the “See all settings” button.
4. General Tab: Ensure you are on the “General” tab (it’s usually the default).
5. Signature Section: Scroll down until you find the “Signature” section.
6. Create New: Click the “+ Create new” button.
7. Name Your Signature: Give your signature a name (e.g., “Default Signature,” “Formal Close”). This is helpful if you wish to have multiple signatures for different purposes. Click “Create.”
8. Compose Signature: In the text box that appears to the right, type and format your signature. You can use the formatting tools (bold, italics, colours, links, images).
   • Best Practice: Typically include your full name, job title, company name, phone number, and website.
   • Image/Logo: You can insert a small company logo using the image icon in the formatting toolbar. Ensure the image is not too large to avoid cluttering emails.
9. Set Signature Defaults: Below the signature composition box, you will find “Signature defaults.” Choose your preferences for:
   • FOR NEW EMAILS USE: Select the signature you want to automatically appear on new emails you compose.
   • ON REPLY/FORWARD USE: Select the signature for replies and forwards (this can be the same as for new emails, a shorter version, or no signature).
10. Save Changes: Scroll to the very bottom of the “General” settings page and click “Save Changes.” Your signature will now be applied according to your default settings.