Google Calendar’s appointment scheduling feature allows you to create booking pages where others can book time with you based on your availability. This is useful for client consultations, internal meetings, or any situation where you want to offer bookable slots.

1. Enable or Access Appointment Scheduling: #

• This feature is generally available with Google Workspace Business Standard and higher editions.
• If you don’t see “Appointment schedule” as an option when you click “+ Create” in Google Calendar, your Google Workspace administrator may need to ensure the feature is enabled for your organisation or that your licence includes it.

2. Create an Appointment Schedule: #

1. Open Google Calendar (calendar.google.com).
2. In the top left corner, click the + Create button.
3. From the dropdown menu, select Appointment schedule.
4. A panel will open on the right side of your screen to configure the schedule.

3. Set Up Your Appointment Schedule Details: #

• Title: Give your booking page a clear title that others will see (e.g., “Client Consultation Slot,” “Project Review Meeting,” “Office Hours”).
• Appointment duration: Set how long each individual appointment slot will be (e.g., 15 minutes, 30 minutes, 1 hour).
• General availability: Define your regular days and time windows when you are available for these types of appointments. You can add multiple time slots per day or different availability on different days (e.g., Mondays 09:00 – 12:00, Wednesdays 14:00 – 17:00). This will repeat weekly by default.
• Scheduling window:
  • Maximum time in advance an appointment can be booked: (e.g., 60 days).
  • Minimum time before start time an appointment can be booked: (e.g., 4 hours, 12 hours).
• Adjusted availability (Optional): You can override your general availability for specific dates by clicking “Change a date’s availability.” This allows you to add extra availability on a particular day or block out time you’re unavailable.
• Booked appointment settings:
  • Buffer time: Add time between appointments (e.g., 15 minutes) to prevent back-to-back bookings.
  • Maximum bookings per day: Limit how many of these appointments can be booked in a single day.
• Calendars checked for availability: Ensure your primary calendar and any other relevant calendars (e.g., shared project calendars) are selected so the booking page accurately reflects your true availability by avoiding double-bookings.
• Colour: Choose a colour for appointments booked via this schedule to easily identify them on your calendar.
• Click Next.

4. Configure Booking Page Settings: #

• Booking page photo and name: These are usually taken from your Google profile.
• Location and conference:
  • Choose if it’s an in-person meeting (specify location), phone call, or **Google Meet video conferencing** (a Meet link will be automatically generated for each booking). You can also specify “None / To be specified later.”
• Description: Add any further details or instructions for people booking.
• Booking form:
  • By default, it asks for First name, Last name, Email address.
  • Click + Add an item to include custom questions (e.g., “Project Name,” “Briefly describe the topic,” “Phone number”). You can make these required.
• Booking confirmations and reminders:
  • Tick to send email reminders to the booker and yourself before the appointment. You can customise the reminder times.
• Click Save.

5. Share Your Booking Page: #

• Once saved, Google Calendar will provide a unique **booking page link**.
• You can copy this link and share it:
  • In your email signature.
  • On your website.
  • Directly with clients or colleagues.
• People visiting the link will see your available time slots and can select one that works for them. The appointment is then automatically added to both your Google Calendar and theirs.
• You can create multiple different appointment schedules for different types of meetings or availability. Each will have its own unique booking page link.